HaVACE – Hill & Valley Area Community Enterprise
Invitation to General Meeting 4, Wednesday 12th October 2011
8.00pm at Hurstbourne Priors Village Hall
Directions: Hurstbourne Priors Village Hall is on the west side of the B3048 valley road, north of the crossroads with the B3400 Basingstoke-Andover highway, south of the avenue to the church. There is some parking in front of the Hall, or down the road on the opposite side at the entrance to the Cricket Ground (bring a torch in case you need to park there).
The Aims of this meeting are:–
1. To establish HaVACE formally as a charitable association in order to support and develop its work for the benefit of the area. Once this is done, we shall be able to open a bank account (we already have a grant of £150 for the work) and start applying generally for grants for our projects.
2. To hear short reports on the progress of initiatives which are already running.
3. To consider possible new initiatives.
Agenda
1. Establish HaVACE as a charitable association.
a. The Meeting is asked to adopt the Constitution proposed by the sub-group listed in the notes of the last meeting. The text is published on http://havace.blogspot.com/p/draft-constitution.html and attached as Appendix 1, based on that for similar organisations following a Charity Commission template.
i. Explanation and questions.
ii. Vote of those present.
iii. Those who are prepared to stand as interim trustees until the first Annual Meeting in January 2012 sign the constitution as Founder Members. All the sub-group are prepared to stand as Founder Members, but others present may also do so, or any who though absent have indicated beforehand their willingness to sign. Potential trustees will be asked to complete a form declaring that they are not disqualified from undertaking such a responsibility (Charity Commission requirement).
b. The constitution establishes a membership. Anyone who wishes to act in this capacity is asked to complete an application which will be available at the meeting. Members of HaVACE are supported by the organisation in any project or research work they undertake in its name, but will also be responsible to the trustees.
c. Others who wish to be may be supporters, without being members or trustees.
2. Brief Reports on Current Initiatives.
a. Signposting
b. Neighbourcare: extending from SMB/WC.
c. Village Agents
d. Parish Nursing Scheme: meeting with Parish Nurse, Jill Eveleigh, Thursday 20th October, 4.00pm The Vicarage.
e. Coffee Morning: Coffee at The Corrie
f. Survey of Needs
g. Un- or under-employed
h. Fuel Syndicate
3. Ideas for new initiatives – gathering up the fragments from previous discussions and hearing new possibilities
a. Lunch for children
b. Local Exchange Trading Scheme
c. Respite Home / Care Home in locality
d. Car-share schemes
e. Specialist planning advice
f. Almshouses
4. Date of Annual Meeting: suggesting Wednesday 25th January 2012
8.00pm at Hurstbourne Priors Village Hall
Directions: Hurstbourne Priors Village Hall is on the west side of the B3048 valley road, north of the crossroads with the B3400 Basingstoke-Andover highway, south of the avenue to the church. There is some parking in front of the Hall, or down the road on the opposite side at the entrance to the Cricket Ground (bring a torch in case you need to park there).
The Aims of this meeting are:–
1. To establish HaVACE formally as a charitable association in order to support and develop its work for the benefit of the area. Once this is done, we shall be able to open a bank account (we already have a grant of £150 for the work) and start applying generally for grants for our projects.
2. To hear short reports on the progress of initiatives which are already running.
3. To consider possible new initiatives.
Agenda
1. Establish HaVACE as a charitable association.
a. The Meeting is asked to adopt the Constitution proposed by the sub-group listed in the notes of the last meeting. The text is published on http://havace.blogspot.com/p/draft-constitution.html and attached as Appendix 1, based on that for similar organisations following a Charity Commission template.
i. Explanation and questions.
ii. Vote of those present.
iii. Those who are prepared to stand as interim trustees until the first Annual Meeting in January 2012 sign the constitution as Founder Members. All the sub-group are prepared to stand as Founder Members, but others present may also do so, or any who though absent have indicated beforehand their willingness to sign. Potential trustees will be asked to complete a form declaring that they are not disqualified from undertaking such a responsibility (Charity Commission requirement).
b. The constitution establishes a membership. Anyone who wishes to act in this capacity is asked to complete an application which will be available at the meeting. Members of HaVACE are supported by the organisation in any project or research work they undertake in its name, but will also be responsible to the trustees.
c. Others who wish to be may be supporters, without being members or trustees.
2. Brief Reports on Current Initiatives.
a. Signposting
b. Neighbourcare: extending from SMB/WC.
c. Village Agents
d. Parish Nursing Scheme: meeting with Parish Nurse, Jill Eveleigh, Thursday 20th October, 4.00pm The Vicarage.
e. Coffee Morning: Coffee at The Corrie
f. Survey of Needs
g. Un- or under-employed
h. Fuel Syndicate
3. Ideas for new initiatives – gathering up the fragments from previous discussions and hearing new possibilities
a. Lunch for children
b. Local Exchange Trading Scheme
c. Respite Home / Care Home in locality
d. Car-share schemes
e. Specialist planning advice
f. Almshouses
4. Date of Annual Meeting: suggesting Wednesday 25th January 2012
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